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How hotels help you stay organized during the wedding planning process

Pulling off a fantastic wedding is not something that is effortlessly achieved. For the perfect day to truly be perfect, it requires tremendous planning. Unfortunately, most of us aren’t event organizers, so the build-up can be a lot to take on. Today we will discuss how using a hotel for a wedding venue can take off most of that weight. We will walk through some of the essential steps of wedding planning and tell you how the right venue can help with each one. 

What can hotels offer to help with wedding planning?

It may seem obvious that having a team of professionals by your side is going to dramatically reduce the workload of planning a wedding, but what will a hotel actually provide? First, let’s go through some of the most crucial wedding planning steps.

Choosing the right venue – One colossal decision regarding wedding planning is choosing the venue of your dreams. When using a hotel, you will be offered a selection of different rooms that will suit your interests. Whether it is a rooftop sky bar, ballroom, or infinity pool, a hotel will have the right setting for you. Not only this, but you can also have the choice to have the ceremony and reception all under one roof, which takes away a massive part of the planning. 

Planning the theme – Finding the inspiration for the theme of your wedding can be a lengthy task. Hotels will have a wide range of backdrops, décor, and furniture that will be at your disposal. In addition, they will be able to provide you with photos of previous weddings, so you can really see if it works. They will also offer expert advice on what will and won’t work. 

Booking the catering – Unlike most wedding venues, a hotel can offer world-class catering that will suit the needs of both you and your guests. Whatever you want the menu to be, a hotel can provide it at a high standard. They may also offer tastings, so you know that you will not be disappointed on the big day.

Preparing invites – Having your invite list is one thing, but designing, printing, and sending out invites can be something that takes a severe amount of time and effort. If you book with a hotel, they will already have a selection of invite designs for you to choose from. Often, they can help with printing and shipping too. If you are deciding to go green for your wedding, hotels will gladly keep on top of managing e-responses. 

Décor and other rentals – When planning a wedding, there is so much to consider in terms of décor. Usually, this means contacting countless companies and browsing endless catalogs of placemats, table decorations, displays, and anything else you might want. A hotel will be fully stocked, so you won’t need to deal with multiple companies. This means you can relax after the wedding and the hotel can deal with the rest. 

Designing the website – These days, most people opt for a website for guests to browse the day’s itinerary and select their meal choices. Again, this is something that a hotel will be able to provide, and the site will be directly linked to theirs so that guests can also book rooms should they want to avoid traveling on your special day. 

Finding a photographer – Many hotels will provide their own photographers or have a selection for you to choose from. However, if they don’t, they will have the best local contacts and will offer to arrange this for you. 

Ceremony and party music – Another important thing at a wedding is the music. Sourcing this externally can be both costly and might lead to disappointment. A hotel will not only provide the music for the ceremony and the party, but they will always have a backup should someone cancel. This is one of the most stressful things for most people when planning a wedding, and booking a hotel venue will mean that you don’t have to worry at all. 

Purchasing drinks – A wedding with a lot of guests means sourcing a lot of drinks. Hotels will provide you with a selection of packages that will guarantee ultimate satisfaction for all of your guests. So whether you want a champagne tower or unlimited soft drinks, a hotel will be able to source and stock them, and they will often be less expensive than acquiring them yourself. 

Hair and make-up – Having the perfect setting for hair and make-up on the big day is undoubtedly important. Not only that, but nobody likes traveling too far when they have put in the effort to look so fantastic in case of any mishaps along the way. Using a hotel venue for your wedding means you will have the choice of preparing in a hotel room or having your own separate dressing rooms, so everyone can get ready together. Many hotels will also offer recommendations for excellent stylists or even provide their own. 

Printing programs – One of the last-minute jobs that can take longer than expected is printing the agenda for guests to have on the day of your wedding. A hotel venue will gladly design and print these to take even more of the weight off your shoulders in those final moments leading up to the celebration. 

Choosing a florist – Another big deal is always the florist. Most hotel wedding packages will include flower displays and a bouquet. Whatever colors or arrangements you want can be arranged far in advance and be waiting for you on your special day. A good hotel will have a catalog of options for you to browse through, and you are guaranteed to find the exact ones you want.

Wedding rehearsals – If you want to have wedding rehearsals, whether it is the ceremony or rehearsal dinner, can be arranged by hotel venues, so you can make last-minute adjustments and ensure that the day goes as perfectly as possible. 

Wedding attire – Although most hotels don’t offer an onsite tailor, they will be highly knowledgeable on the subject and can point you in the direction of the best places to go in their area. Hotel wedding venues are tremendously experienced, so their advice is definitely worth something. 

Sending out reminders – To ensure that guests are kept up to date or reminded of anything they need to know before your wedding day. A hotel will be happy to keep on top of this task. Instead of you contacting the entire guestlist, a simple phone call to your hotel wedding venue is all it will take. 

Putting together welcome bags – The final thing we want to mention is welcome bags. Everyone loves a great welcome bag when they are a guest at a wedding; a hotel can source, sort, and arrange these precisely the way you want so that they are waiting at the venue for when everyone arrives. 

Find out more

This might seem like a lot, or even too good to be true, but these are just some of the critical points that a hotel wedding venue can help with when it comes to staying organized in the wedding planning process. Tackling all of these things on your own can often be stressful and time-consuming, taking away some of the magic from your big day. Using the right venue with highly experienced staff and the best facilities can really decrease the workload. This isn’t to say that you won’t be part of the planning; you will simply have a team of people to guide you every step of the way and provide almost every service that the perfect wedding needs. 

At Novotel Bangkok Sukhumvit 20, we have a selection of fabulous wedding venues to choose from that promise to provide the perfect setting. Our expert team offers multiple wedding packages that can be adjusted and tailored to your desires. We pride ourselves on being the best wedding venue in Bangkok. If you would like to find out what we can offer for your special day, get in touch, and our wedding planners will be happy to guide you every step of the way. Novotel provides so much more than just a venue for your wedding; we will meticulously create the perfect day that you and your guests will treasure forever.

brand marker Novotel Bangkok Sukhumvit 20 ☆☆☆☆

19/9 Soi Sukhumvit 20, Sukhumvit Road, Klongtoey, 10110 Bangkok
Tel: +66 (0)2 009 4999
Fax: +66 (0)2 009 4900


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